Government

Better serve your constituents at the local, state and federal level. As more and more people demand easier access to information, you need an effective and affordable Internet solution. eBridge enables you to provide a simple secure way to publish documents electronically on the Internet or on your local intranet site. Just consider how this would dramatically decrease the number of requests from people who need copies of documents or want to know the status of permit applications. With budget cuts faced by many municipalities, using a paperless system is a smart way to reduce costs while you increase productivity.

Quick and Easy Implementation

Let eBridge show you a more efficient way to store, share and retrieve information such as:

• Contracts, licenses and certificates
• Court Records/Tax Records
• Land surveys, maps, drawings
• Requests For Proposals (RFPs) and bid submissions
• Official correspondence, memo’s and e-mails
• Agendas and meeting minutes
• Other public records

eBridge is extremely simple to implement and easily integrates with your current business systems and processes, so you won’t skip a beat. Our secure web-based technology means your information cannot be altered or tampered with and is accessible by many users simultaneously.

For added convenience and security, you can also use eBridge for your Accounting, Purchasing, and/or Human Resource functions. There’s no extra charge for multiple users, workstations, or locations to use eBridge and no IT headaches to worry about! All you need is Internet access and you’re ready to go. Just create separate filing cabinets with unique logins and passwords which will keep that information confidential and private.

Simplify Disaster Recovery and Business Continuity Initiatives
Maintaining records on paper is expensive and unreliable. Flood, fire, theft or other unpredictable events can wipe out your paper archives in seconds. Duplicating files for off-site storage is expensive, time-consuming and labor intensive. With eBridge Solutions, you can eliminate these hassles and worries because we maintain unparalleled security at both of our data centers which house redundant servers ensuring your information is safe and accessible –anywhere, anytime.

Easily Comply with Records Retention Requirements
Regulatory compliance and various record retention policies require that certain documents and files be kept for several years. This translates into additional manpower, time and expense. eBridge provides the easiest, most cost-effective way to exceed these requirements and become incredibly efficient. Our redundant servers in multiple data centers assure the security of your documents for as long as you need them retained. At the end of each month, you’ll also receive a back-up CD with your scanned files, so you can safely shred your paper documents, freeing up valuable office space.

The following eBridge Solutions features will further enhance your paperless experience:

eBridge Print Driver: With our optional Print Driver, you can print documents, e-mails, and any other information you receive electronically directly into your electronic filing cabinets. This includes documents from other applications such as Microsoft Word, Excel, Outlook, Adobe Acrobat, etc. No need to print, then scan. Less time, less paper, less hassle!

eBridge Link: eBridge works seamlessly with virtually every existing management system. This means you can access files quickly from any screen in another application such as a website, software, or customer management database. You don’t have to toggle back and forth to search for information stored electronically on our system because one “hot key” function will retrieve it for you.

Annotation and Redaction (“White Out”): These eBridge features allow you to highlight, underline, notate, or redact (“white out”) confidential information prior to distribution. Annotations can now be done in color and are moveable and re-sizeable.

Optical Character Recognition: By using eBridge’s award-winning Optical Character Recognition (OCR) technology, you can search through all your scanned documents by keying in all or part of a typed word, phrase, name, address or number. Our OCR is 98% accurate per character. Your information is instantly OCR-searchable upon scanning -- not hours later as with other providers

Audit Trail: Our convenient audit trails provide a complete history of all activity for each document in the system, from the original capture date and time to each subsequent instance the document is viewed, annotated, or an index is changed. These audit trails also include user identity/network IP address.